Privacy Policy

Introduction

Arandia College ("the College," "we," "our," or "us") is committed to protecting the privacy and security of your personal information. This Privacy Policy describes how the Arandia College Electronic Learning Management System (eLMS) collects, uses, stores, and protects data about students, teachers, and other users of our platform.

By accessing and using the Arandia College eLMS, you agree to the terms of this Privacy Policy. If you do not agree, please do not use the platform and contact your administrator for assistance.

Data We Collect

We collect information necessary to provide educational services and maintain the eLMS platform. The types of data we collect include:

• Account Information — Name, school ID number, email address, password (encrypted), program, year level, and role (student, teacher, admin).
• Academic Data — Course enrollments, assignment submissions, quiz answers and scores, module completion records, and grades.
• Activity Logs — Login timestamps, pages visited, time spent on modules, and platform activity for academic monitoring purposes.
• Uploaded Files — Documents, images, and other files you submit as part of assignments or course materials.
• Communication Data — Messages sent through the Virtual Classroom, discussion board posts, and announcements.
• Device Information — Browser type, device type, operating system, and IP address for security and troubleshooting purposes.

How We Use Your Data

Your data is used solely for the purpose of delivering and improving educational services. Specifically, we use your information to:

• Manage your account and authenticate your access to the platform.
• Provide access to course materials, assignments, quizzes, and grading tools.
• Track academic progress and generate performance reports for students and instructors.
• Send system notifications, including deadline reminders and grade updates.
• Facilitate communication between students and faculty.
• Investigate technical issues and improve platform performance and security.
• Comply with Arandia College's academic policies and regulatory requirements.

We do not use your personal data for advertising, marketing to third parties, or any commercial purpose unrelated to your education.

Data Sharing and Disclosure

Arandia College does not sell, rent, or trade your personal information. We may share your data only in the following limited circumstances:

• Within the College — Authorized faculty, advisers, and administrators may access your academic records as needed to fulfill their educational duties.
• Service Providers — We may work with trusted third-party technology providers (such as hosting and email services) who are contractually bound to protect your data and use it only as directed by the College.
• Legal Obligations — We may disclose information if required by law, court order, or government authority.
• Emergency Situations — In cases where there is a risk to the safety of a student or others, we may share relevant information with appropriate parties.

Data Security

We take the security of your personal information seriously. Arandia College implements appropriate technical and organizational measures to protect your data, including:

• Encrypted password storage using industry-standard hashing algorithms.
• Secure HTTPS connections for all data transmitted between your device and our servers.
• Access controls that restrict data to authorized personnel only.
• Regular security reviews and system updates.
• Secure backups to prevent data loss.

While we strive to protect your information, no system is entirely immune to security risks. You are responsible for keeping your account credentials confidential and for immediately reporting any unauthorized access to the Campus Helpdesk.

Your Rights

As a user of the Arandia College eLMS, you have the following rights regarding your personal data under applicable Philippine law, including the Data Privacy Act of 2012 (Republic Act No. 10173):

To exercise any of these rights, contact our Data Protection Officer at privacy@arandiacollege.edu.ph.

Cookies and Tracking

The Arandia College eLMS uses essential cookies to maintain your login session and ensure the platform functions correctly. These cookies are necessary for the system to work and do not track you across other websites.

We do not use advertising cookies, third-party tracking pixels, or analytics services that share your data with external companies. You may configure your browser to block cookies, but doing so may prevent you from logging in or using certain features of the platform.

Minors and Student Privacy

Arandia College is an educational institution and many of our students may be minors. We are committed to handling student data with the utmost care and in compliance with the Data Privacy Act of 2012 and the Family Code of the Philippines.

Student data is collected solely for academic and educational purposes. Parents or legal guardians of minor students may request access to their child's academic records by visiting the Registrar's Office with valid identification.

Changes to This Policy

Arandia College reserves the right to update or modify this Privacy Policy at any time. Significant changes will be communicated to users through an in-platform announcement or email notification at least seven (7) days before taking effect.

Your continued use of the Arandia College eLMS after any changes to this policy constitutes your acceptance of the revised terms. We encourage you to review this policy periodically.

Contact Our Privacy Office

If you have questions, concerns, or requests related to this Privacy Policy or the handling of your personal data, you may reach our Data Protection Officer through any of the following:

• Email: privacy@arandiacollege.edu.ph
• Phone: (02) 8123-4567
• Office: Admin Building, Room 104, Arandia College, Quezon City
• Office Hours: Monday to Friday, 8:00 AM – 5:00 PM

You may also reach out through our Contact Us page or visit the Campus Helpdesk for general eLMS concerns.